Medical Records Specialist
Company: Pulmonary Medicine Associates
Location: Sacramento
Posted on: February 15, 2026
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Job Description:
Job Description Job Description Description: Pulmonary Medicine
Associates (PMA) has been treating patients in the greater
Sacramento area for over 50 years and is a unique and exciting
place to work. With specialties that include critical care,
infectious disease, palliative care, pulmonology, pediatric
pulmonology, sleep medicine, and travel medicine, we are a busy
practice with over 80 providers and 2 outpatient clinic locations.
PMA currently has a full-time Medical Records position available.
Because we value our employees, PMA offers a competitive salary and
exceptional benefits including medical, dental, vision, life, LTD,
PTO, and 401k with generous company match. Please visit our website
at www.pmamed.com to learn more. PMA is an equal opportunity
employer. Duties include: • Reviews and sends visit notes to
referring providers via electronic submission • Scans documents and
uploads into EMR on a daily basis • Contacts patients to remind
them to complete outstanding orders • Securely shreds paper PHI
within 3 business days from upload into EMR • Clears Clinical
in-box and interoffice mail daily • Sorts, triages, and delivers
incoming documents to correct users • Processes, splits,
reclassifies, labels and routes large documents according to PMA
protocol • Reviews and processes all requests for a Patient’s
medical record following strict HIPAA guidelines • Faxes patient
information as requested using EMR Fax • Mails patient records via
encrypted CD or arranges for patient pick up • Notifies supervisor
of printed patient records for invoicing. • Ensures State
Disability requests are invoiced and uploaded via secured portal •
Performs regular audits and reclassifies/re-labels documents in
patient chart as necessary • Processes all Legal Subpoenas for
records and Audit Requests for Risk Adjustment by insurance
companies • Ensures payment is collected prior to the release of
medical records when applicable • Follows all PMA medical records
policies and procedures. • Other duties as assigned. Requirements:
Knowledge, Skills and Abilities: · High school graduation or GED. ·
Minimum of one-year related work experience; experience in a
medical environment required. · Strong customer service skills and
ability to establish and maintain effective working relationships
with other employees and the public. · Strong computer skills.
Previous experience using an EMR strongly preferred. · Strong
detail orientation. · Ability to maintain confidentiality of
sensitive information and knowledge of HIPAA and Privacy Laws. ·
Ability to file and maintain patient records, files and other
correspondence. · Ability to work independently and juggle multiple
priorities. · Valid California driver’s license and automobile
insurance. Ability to drive to different clinics if needed.
Keywords: Pulmonary Medicine Associates, Yuba City , Medical Records Specialist, Administration, Clerical , Sacramento, California
